If you're preparing for a M&A, asset sale, ICO, or any other type of transaction, the right virtual dataroom allows you to efficiently and securely share documents while simplifying complicated processes. FirmRoom VDR was designed by deal makers to ensure the most efficient and fastest result.

The first step in the preparation of a virtual data room is to organize files and documents. This includes creating a hierarchy of folders and identifying items with metadata to help teams to locate the information they require. Create categories like Finance accounting, HR, or Finance and create subfolders of files that are divided based on content type, type, or scope. The virtual data room will be more easy to navigate if you employ consistent names and conventions.

Next, a robust authentication mechanism must be implemented for all users and documents. This includes encryption to protect information in transit and in storage as well as requiring two-factor authentication for all users. For security and compliance reasons, a strong audit trail is also needed to record every login made by users and access to documents. To further protect your documents, dynamic watermarks may be added to every page of a document that is printed or viewed.

The final step of preparing the virtual room is inviting investors to access the information they need. This is usually done by providing each investor with a unique login and access privileges. Once all the required documents have been uploaded, investors are able to begin conducting due diligence.