When selecting board management software, it's important to define the core features that will have the greatest impact on your specific business requirements. These can include streamlined meeting preparation, document access, and clear communication. In addition, your business may need to consider ways to leverage the platform to ensure security and compliance standards are in place.

A streamlined Meeting Preparation

Most board directors devote the majority of their time planning meetings. Board meeting software can drastically reduce the time spent preparing which allows directors to be more efficient during meetings themselves. These efficiencies speed up the decision-making process that drives revenue operations and helps ensure strategic results.

The intuitive board portals provide members with access to all meeting materials as well as organizational policies. They also have access to messages from fellow board members and their assignments. This removes the need for direct email communication that could pose a security risk and leaves your business vulnerable to legal action and fishing expeditions.

In a meeting, a member of the board can use the tools available in their software for boards to create dynamic agendas, which are fully digital and contain time limits for each section, as well as the assignments of individuals. They can also make use of notes, highlights and questions to mark up documents. Additionally, some systems will let you make decisions between meetings using tools such as voting and discussion channels.

Every board software must have an efficient and secure record system. The best solutions offer secure encrypted data storage, as well as an unambiguous separation between operational and board communications capabilities. They also emphasize mobile access, ensuring a seamless experience for all devices.