Companies must be able to restrict access to documents electronically, whether it's personal information about employees and customers or confidential business proposals, or sensitive legal documents. This will ensure that only those who have the permission have access to these documents. This is a vital aspect of data security. It can help protect against data breaches and ensures compliance with laws such as GDPR and HIPAA.

Custom permissions can be used to increase security. Managers can limit the amount of sensitive documents are opened, printed and copied. You can restrict the kinds deals space software of changes that can be made to documents, such as altering the text or design. By adding an examine trail to restricted documents also allows managers to monitor user activity and detect any unauthorized changes made to the file.

It is vital to put in place policies on record retention for electronic files, as well as documenting the destruction of these files when their usefulness has expired. It is also essential to establish procedures to prevent non-malicious events from happening, like files being deleted by employees accidentally or accidentally saved on unsecure devices.

A plaintiff or any other person who is the subject matter of information in the court document may ask the court to limit the public's access to the information by submitting to the court a motion or a notice of the request. The motion or notice must include the reasons for the restriction of public access, and if the court grants that restriction, it must make an order stating the restrictions to be in effect. Documents or exhibits with restricted access should be marked as such on the electronic cover sheet for the file.