A virtual data room offers an easy method of sharing documents with clients, partners and investors. A VDR may also include additional features that can be customized to simplify workflows, improve communication and collaboration between teams, and streamline workflows.

Among the most important of these features are security measures. A trusted platform will have multiple layers of security working together to keep data online safe. You should look for ISO 27081 certifications, which contain some of the strictest security requirements in the industry.

Another essential feature is the ability to modify permissions for specific groups of users. You might want to restrict access to specific folders, or specific types of document while allowing other users access to all files. Some providers also offer the option of adding watermarks to uploaded files, which can prevent unnecessary copying and sharing. In-depth reports on activity will show who has accessed what, at what time and for how long, assisting you monitor your activity.

You'll also need a robust search feature that can detect complete and partial matches across all uploaded files and folders. Some providers employ optical character recognition for PDFs and images to additional info narrow results of searches. A strong search feature is essential when navigating massive, unorganized folder structures and can help avoid costly errors like misplaced or deleted files.