The board is the primary power behind an organization. They make crucial decisions and have important discussions that affect all stakeholders. This means that there's plenty of sensitive data that is shared between boards which must be protected against leaks and unauthorized access.

One of the best ways to secure confidential documents for boards is by implementing secure measures that stop access to sharing, viewing and printing. A secure board portal can protect documents to ensure they are only accessible to authorized users.

In addition, the majority of board portals also have features that let you restrict who can print or download the document and also set limitations on the amount of time they can be accessed. There are many systems that also have tools that allow you to determine who has visited documents, including an analysis of the number of times it was accessed and by whom.

A confidentiality policy is another way to protect confidential documents. The policy should clearly state, that, unless required by law or authorised by the Board, directors should not divulge confidential information to anyone else including the sponsors of the constituency director. It should also define confidential information. Although enforcement of such a policy can be challenging however, it gives clarity to all directors and allows the company to defend against allegations that a director violated his or her obligation to maintain www.dataroomabout.com/advantages-of-having-a-virtual-data-roo confidentiality.